Student travel is an important activity in the course of the student experience at Texas State University.
The purpose of this policy is to provide the university community and specifically, students and student organizations, with procedures and safety guidelines on university-sanctioned travel and registered student organization travel that is 25 or more
miles away from campus. For more detailed information related to policies and procedures, refer to UPPS 05.06.03 - Student Travel.
- This form is NOT for SPORTS CLUB TRAVEL REQUESTS.
Forms and workflow that are required:
- Student Travel Form #1: Request for Student Travel Authorization. Required for all student groups participating in University-Sanctioned Travel or travel by a
Registered Student Organization
- Student Travel Form #2: Student Travel Activity Release, Indemnity Agreement, and Emergency Contact Information. Required for each individual student
traveler
- Student Travel Form #3:
Authorization for Medical Treatment for Minors, Student Travel Activity Release, and Indemnity Agreement. Complete, if applicable. Form is required for any student traveler younger than 18 years of age.
10 Business Day Requirement
All forms related to Student Organization Travel must be submitted to Student Involvement & Engagement - Operations & Assessment at least 10 business days prior to the travel date.
Timeline for Review
Submissions are reviewed within 24-48 hours of being received. Submitters will receive communications regarding pending information or documentation at least 48 hours prior to the date of travel. To ensure your submission is processed in a timely fashion, submit
all required and applicable forms at least 10 business days prior to travel dates and with all appropriate information and documentation.
Excused Absences System Calendar
If applicable and/or necessary, the event will be placed on the Excused
Absences System Calendar so students can share with professors.
Contact:
Operations and Assessment
Student Involvement & Engagement
Division of Student Involvement
campusaccess@txstate.edu
512-245-2278